International Federation of Social Workers

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International Federation of Social Workers

CALL FOR EXPRESSIONS OF INTEREST TO HOST THE IFSW AFRICA REGION 2021 CONFERENCE

Information Type: NewsTopic: IFSW, Conference

To: All National Association of Social Workers in Africa

IFSW Africa Region Executive has put up a call for expression of interest to host the 2021 IFSW – Africa Region Conference. As you may be aware, the call was made public on 28th October 2019 during a meeting with Presidents of National Associations in Kampala and this is a formal follow up to that announcement. Interested national associations are expected to respond to this call by Tuesday 31st March 2020 at 23:59 PM CAT. The National Association interested should be able to write an official letter expressing interest to host to the undersigned with the following attachments;

  1. A short description/roadmap detailing how they envisage organizing the conference
  2. Detailed strategy for resource mobilization
  3. Partnership engagement and coalition building strategy
  4. How you hope to collaborate with the IFSW Africa Region Executive
  5. Proposed dates for the conference
  6. Letter of support from the Government
  7. Letter of declaration of commitment to reduce the cost of hosting the conference to allow for more participation from social work practitioners and users of social work services

The selection process will be concluded by 10th April 2020, exactly in 10 days and the successful bidder will be communicated to officially within 24 hours after which they will be required to formerly accept the offer within 72 hours after receipt of the offer to host.

After receipt of formal acceptance of the offer to host by the selected member, IFSW will proceed to work on a proposed draft contract which will be mutually agreed upon by the successful bidder and IFSW Africa Region.

The successful applicant will fully address and demonstrate compliance with the following specifications and criteria:

  1. All applicant organization(s) must be in current membership with IFSW
  2. If the EOI is submitted by more than one organization, including out tripartite partner members, there must be a written agreement between the applicant organizations specifically noting that they represent the local/regional chapters of IASSW and
  3. All applicants must complete the EOI checklist (below) which will indicate their compliance with the minimum requirements—including that the Board of each applicant organization has voted to support the application;
  4. Evidence to confirm organizational capacity of the
  5. Proposed dates noting any potential advantages or disadvantages with the dates;
  6. The level of anticipated local participation and support for the Conference;
  7. An indicative budget, which covers all anticipated expenditures and sources of income, including those regarding the solidarity and scholarship funds (below);
  8. Capacity for translation in the official languages on the continent and any local or regional language that would encourage and facilitate fuller participation in the conference. (English is the working language of the conference. Other languages include French, Portuguese and Kiswahili).
  9. Indicative sub themes—note that the main theme is drawn from the rallying theme of the Global Agenda for that
  10. Any events, anniversaries or additional reasons why the country should host the
  11. Proposed venue with detail of capacity to host break away sessions, plenary, symposiums and workshops, and provide access for people with disabilities;
  12. Availability of accommodation from inexpensive Hotel as well as easy to
  13. Legal or diplomatic restraints on attendance. A statement from the government will be required that, there will be no barriers or restrictions on entry to the citizen of any country who is a bona fide member of any of the tripartite
  14. Capacity to organize field visits;
  15. Proposals for social events;
  16. Opportunities for scholarships;
  17. Proposals on marketing including interactive website for marketing, program and registration;

Preliminary inquiries and questions may be directed to Mr. Joachim Cuthbert Mumba:

Expressions of Interest should be sent, by the deadline of Tuesday 31st March 2020 at 23:59 PM CAT to: Mr. Joachim Cuthbert Mumba:

EOI Checklist: 2021 IFSW Africa Region Conference

The following checklist will be used by IFSW Africa Region during the screening process. Expressions of interest should indicate where in their documentation these items are addressed (if the information is not listed in the space provided).

  • Member of IFSW
  • Written agreement of support from the local/regional chapter of IASSW and ICSW (not mandatory)
  • Evidence of financial viability
  • Evidence of organizational capacity
  • Dates proposed
  • Level of local participation and support
  • Indicative budget with participant level of 200; 350 and 500
  • Capacity for translation
  • Indicative themes
  • Any events, anniversaries or extra reasons for hosting
  • Proposed venue with detail of capacity and access
  • Availability of a range of accommodation
  • Legal and diplomatic constraints
  • Capacity to organize field visits
  • Proposals for social events
  • Proposals on marketing and website
  • Opportunity for scholarships

Draft Budget for 2021 IFSW Africa Region Conference

EOI must include preliminary budgetary information in order to be considered. Following the first level screening, proposers will be asked to detail revenue and expenses in accordance with a more detailed budget format.

Draft Budgets should include options for 200, 350 and 500 participants.

1. INCOME 

  • Registration fees (include fee levels and prospective participant numbers for members, non- members, participants from developing countries, and students)
  • Government grants
  • Grants from other sources

2. Venue 

  • Leasing/rental costs for venue
  • AV equipment
  • Stationery
  • Interpretation
  • Other venue costs

3. Programme Costs 

  • Expenses
  • Speakers’ travel and accommodation costs
  • Transport costs
  • Field visits
  • Translation costs
  • Other programme costs

4.    Social Events  

  • Welcome event
  • Conference dinner
  • Other social events

5. Publications

  •  Delegate pack
  • Other publications costs

6.    Management 

  • Professional conference organizer fees
  • Marketing
  • Website
  • Staffing
  • Scholarships
  • Returns to IFSW (minimum profit sharing)

7.  Contingencie

 

Joachim Cuthbert Mumba, Vicepresident IFSW Africa Region

Telephone: +260 211844047, +260 965844875

Email: /www.ifsw.org

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Keywords: 2021 IFSW Africa Region Conference, call for EOI Africa RegionRegion: AfricaLanguage: English

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